Whether you’re trying to find the perfect wedding venue, family reunion space, location for a shower or business meeting, event planning doesn’t have to be overwhelming. Of all the available event venues in Greeneville, TN, the General Morgan Inn has some of the most flexible options to choose from. Ranging from the Executive Boardroom, Grand Ballroom, or Garden Terrace, we have the perfect space for your special event. In preparing to choose or find a venue, there are several factors to consider in order to make the right decision.
Consider these preliminary pieces of information, and you will make it easier to successfully find an event venue:
- Budget – know from the very start what your financial parameters are. We have several different options at the General Morgan Inn to fit almost any budget.
- Event Dates – the sooner you book a venue, the more likely you will be able to secure the date you want. If you plan closer to the event date, you may have to be flexible with your ideal date. Four to six months in advance is advised.
- Number of Guests – try to figure out (as closely as you can) how many guests will be attending so that we can recommend the right space for you. Room capacity is important for safety and liability reasons as well as cost savings.
Services and Amenities
Create a venue requirements checklist. There are a lot of questions that you will want to ask the venue management to be sure that there are no missed fees or details.
Food. Food and drink are a big part of your budget. Will you be providing your own food and drinks? Do you need a caterer? Does your chosen venue have a kitchen that can provide catering for you? For venues without kitchens, they often have a partnership with a caterer that they will require you to use, or they may allow you to choose your own caterer. Do your research thoroughly. Never assume that it is allowed for you to bring in your own caterer.
Amenities. Will you need tables and chairs, a dance floor, stage, or demo area? If a venue already has these amenities, you will probably save money by using what they have instead of bringing in your own rented pieces. Find out if you will be responsible for setup and clean up or if that is included in the facility fee. You don’t want to lose your deposit because you weren’t aware that you were supposed to do your own cleanup. Do you have AV, sound system or technical needs? If music and acoustics are important, make sure that the venue or space is sized and properly equipped for sound.
Accessibility & Restrictions. Will you have any children at your party or anyone with special needs who will need handicapped access to the building and restrooms? Be sure to confirm handicapped accessibility and any rules regarding children.
Layout. It’s important to visit the space you are going to use. If you have a larger group and will be using more than one room, you want to make sure that there will be a comfortable flow of traffic between the spaces. Do you need attractive spaces or vistas for photography?
Ambiance. Does the style, decor, and lighting of the space match the mood and desired feeling of your event? Inquire as to whether you are able to add to or change any of the decor, or if the room is only “as is.”
Whether you’re planning a corporate event, reunion, or another cause for celebration, we hope you’ll consider the General Morgan Inn as your destination venue and experience all that it has to offer. Contact us at (423) 787-1000 or firstname.lastname@example.org to book your event today!